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3 min

How to edit an article?

Editing an article: adding or modifying information

Hind Andaloussi01/10/2020

The edition of an article occurs once it has been created, and is used to complete or modify its information. Here are the steps and a few tips to fill in an article file.

After having Create an article”:

Editing an article is used to complete or modify information relating to:

  • identification (description, internal code, category, image)
  • production (units used when using this ingredient in different recipes)
  • supply (supplier, packaging, costs)
  • the sale (packaging, price)

To edit an article, you must:

1. Select the item in the list to access the advisory view of the item.

2. Enter or modify the information by simply clicking on it.

Fill in the credentials

Assign a category

Assigning a category to an article makes it easier to find this element in a list. => See article “ Configure your categories of articles and recipes ”
 

You must therefore choose from among the proposals displayed in the "Category" drop-down selector of the first block of information, which will have been configured upstream.

Inform the allergens

Associating allergens with an article allows you to:

  • Benefit from the automatic display of these at the recipe level
  • Search for items or recipes based on the allergens they contain

You must therefore choose from among the proposals displayed in the "Allergens" drop-down selector in the first block of information which correspond to the 14 allergens that must be declared.

Indicate the net weight of the item

Specify the net weight of the article in production, that is to say after it has suffered a loss following peeling, draining, dehulling, etc. etc.

  • Order the exact quantities needed for a production
  • Take into account the impact of the variation on the profitability of revenues

To apply a weight variation:

1. Click on “ Indicate a weight variation ”

2. Enter the type of variation (loss or gain), then the value in%.

If you do not know the average weight variation: the application allows you to calculate it by entering the gross weight and the net weight of the item in the corresponding fields. Click on Claculate.

3. Validate

Manage production units

The production units are those that will allow an article to be used in the transformation process.

If you are creating an ingredient for the first time, it is recommended that you read the FoodMeUp Unit System article first. => See “ The system of units ”
 

First, select all the standard units of weight and volume that will be useful in the use of this article in the different contexts (production, sale ...)

Then, create completely customizable and flexible units (ex: 1 countable element = 1 raspberry or a crate of raspberries or a bag of raspberries, etc ...

Manage the item's supply units

Supply units are the units that will represent all of the item's packaging in the context of its purchase. They are therefore associated with a given supplier. As when filling in production units, it can be units of weight, volume or parts. We are talking here about the smallest unit of purchase of an article given by a supplier. 

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Example 

  • If your greengrocer only supplies you with apples in 10kg crates, the supply unit will be: 1 10kg crate
  • If your dairy only supplies you with boxes of 8 500g jars of cream, you start to fill in the “jar of cream” unit: 1 “jar of cream” of 500g in the production units. Then you can indicate the supply unit: 1 “box” of 8 jars.

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To indicate the purchase or supply units of an item, click on “ Add a purchase cost ”:

Select the purchase packaging from the drop-down menu.

If you cannot find the desired supply unit, you must:

1. Click on “ Create a unit ” at the end of the drop-down menu

2. Indicate the name of the new "Carton" unit, enter the quantity and choose the associated "8 - jars" unit, then confirm.

4. Fill in the purchase cost opposite   : X € / selected unit

5. Fill in the supplier and the product code (optional)

6. Validate

Manage the sales units of an item

If an item is to be sold as is, without integration into a prior acceptance process, a sales unit must be indicated. This makes it possible to manage a rate of return on these unprocessed articles. (example: can of soda from a menu, sachet of salad dressing, etc.)

To add a sales unit, I must:

1. Click on “ Add a sales unit ”

2. Select a unit (or create a new unit)

3. Indicate a sale price

4. Indicate the applicable VAT

Delete an item

Before removing an item from your list, make sure it is not used in any of your recipes, in an order, or that it has positive stock. Indeed, if it is used, you will not be able to delete it! 

To delete an article:

  • From the list, when the mouse hovers over the item, click on the recycle bin
  • Or, click on Delete in the "Other actions" menu of the article page
  • Confirm the deletion by clicking on “ Delete ” in the confirmation modal