5 min

How do I place supplier orders from a selection of recipes?

Convert recipes into a list of items to order

Sébastien Vassaux01/22/2020

FoodMeUp allows you to place supplier orders from a selection of calibrated recipes in the desired quantities.

To order the ingredients needed to make your recipes, go to the list of recipes (left side menu> recipes).

Create a selection of recipes

To feed your selection of recipes you can choose: 

  • Select the recipes you want to order from the list - by pressing the blue " Select " button that appears when your cursor hovers over the line.
  • Or go to  My recipes> My selection> " Add a recipe"  to list your recipes directly in the selection.

A small green dot next to the " my selection " tab at the top of the Recipe page, tells you how many recipes your selection contains.

Edit and calibrate your selection of recipes

Once your selection of recipes has been made, you can adjust the quantities.

To do this, simply click on the line of the recipe, edit if necessary the quantities in which you want to produce the recipe and which will also serve you to stock up.

The recipe units that you can select here are all management units created when editing the recipe datasheet.

Convert your selection of recipes into a selection of items

When you have calibrated all the recipes to the quantities you want to stock for, click on the blue " Convert "  button (top right of the list) .
A dialog window offers you to confirm the conversion. Note the checkbox which allows you to empty the existing item selection if you do not wish to combine the items from your recipe selection with those already present in your item selection. Click on  "Convert"  to validate the conversion.

Edit your selection of items

Once the selection of recipes has been converted, FoodMeUp offers you an aggregated list of items expressed in quantities added to the initial requirements per item.
At this point, you may notice that some items show an orange dot next to their name. This notification indicates that the item in question does not present complete purchase information. Therefore, it will not be possible to include the affected items in the purchase order.

Note that at this stage, the quantities associated with the articles can still be modified.

When each item in your list is associated with a supply unit (the orange dots no longer appear), you can then convert this list of items into purchase order (s).

Unlike the selection of items in which all the elements are presented without taking into account the associated supplier or the purchase packaging, the supplier order will list the same items but this time by issuing a list by supplier and by expressing the need for a supply unit (purchase packaging associated with a supplier).

To generate the supplier orders associated with your list of items, press the blue button " prepare orders ".
A dialog window invites you to choose the suppliers to be taken into account in the order. In most cases, you will not have to enter anything here. In this way, FoodMeUp will generate an order for each supplier concerned by the selection of articles.

The "Add to current orders from the same supplier" option allows you to combine the order you are issuing with a potential order from the same supplier issued previously and which has not already been sent. By unchecking this box, you will create a brand new order for this supplier.

The option "Remove added items from selection" allows you to empty the selection of items once the order has been generated.

Confirm the preparation of the orders by clicking on the " Prepare " button

Find these orders whose status will be indicated " In preparation " in the " Orders " tab of the left side menu.

To summarize : 

  • Create a selection of recipes to produce
  • Convert recipe selection to item selection
  • Generate supplier orders from item selection